Privacy Policy
Effective Date: 2025-02-09
Last Updated: 2025-02-09

1. Introduction

BuildGreen Prairie, BuildGreen Saskatchewan ("we," "us," "our") is committed to protecting the privacy of our users. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA), Saskatchewan’s Freedom of Information and Protection of Privacy Act (FOIP), and is aligned with the ASHRAE Privacy Policy.

2. Information We Collect

We collect personal information when you interact with our website, register for events, subscribe to newsletters, or engage with our services. The types of information we may collect include:

  • Contact Information: Name, email address, phone number, mailing address

  • Professional Information: Job title, employer, industry affiliation

  • Payment Information: If you register for paid events, financial details are processed securely through third-party payment processors

  • Technical Information: IP address, browser type, device information, and website usage statistics

3. How We Use Your Information

We use collected data for the following purposes:

  • To facilitate event registrations, communications, and participation

  • To provide newsletters, updates, and marketing communications (with opt-out options)

  • To improve website functionality, security, and user experience

  • To comply with legal and regulatory obligations

  • To collaborate with ASHRAE Regina Chapter, ASHRAE Saskatoon Chapter and other coalition partners for conference-related purposes

4. Sharing and Disclosure of Information

We do not sell or rent personal data. However, we may share information with:

  • ASHRAE and Coalition Partners involved in event organization and sponsorship

  • Third-Party Service Providers (e.g., payment processors, email services) under confidentiality agreements

  • Legal and Regulatory Authorities when required by law or to protect our rights

5. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. While we strive to secure information, no method of transmission over the Internet is completely secure.

6. Data Retention

We retain personal information only as long as necessary for the purposes outlined or as required by law. When no longer needed, data is securely deleted or anonymized.

7. Your Rights and Choices

Under PIPEDA and Saskatchewan FOIP, you have rights to:

  • Access and correct your personal data

  • Withdraw consent for data processing

  • Request deletion of your personal data (subject to legal obligations)

  • Opt out of marketing communications

To exercise these rights, contact us at skconference@buildgreenprairie.com.

8. Cookies and Tracking Technologies

We use cookies and analytics tools to enhance user experience and gather website traffic insights. Users can manage cookie preferences through browser settings.

9. Third-Party Links

Our website may contain links to third-party sites, including ASHRAE and event sponsors. We are not responsible for their privacy practices and encourage reviewing their policies.

10. Updates to This Policy

We may update this policy periodically. Changes will be posted on this page with the updated effective date.

11. Contact Us

For privacy inquiries or requests, contact us at: Email: skconference@buildgreenprairie.com
Address: c/o ASHRAE Regina Chapter, Regina, Saskatchewan.